list Brantford Club List

Take a look at all the clubs currently offered on the Brantford campus? Don’t see a club you’re interested in? Time to create something new.

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label_outline Our Partners

We have developed partnerships with organizations within the Waterloo community to enrich your club’s opportunities.

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attach_money Funding Opportunities

Through additional grants and sponsorships, your club can throw that awesome event its been saving up for.

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Booking Space on Campus

Classrooms

To book a classroom, please use the online booking form through the Examinations, Scheduling & Bookings office. Pleas review the booking rules prior to submitting a booking request.

Due to the high volume of requests please submit your request at least two business days in advance or five during busier periods (i.e. the beginning of term).

On Campus Venues

Any request for on campus bookings must be made through Service Laurier. You can find the request form to book a room for your event here.

If your club is in need of extra resources such as a media cart, tables or chairs you are able to request it directly on the form.

Williams Fresh Cafe

Booking the back room at Williams must be coordinated with Michelle Finch, Manager. For more information regarding bookings, email her at mfinch@wlu.ca

Brantford Public Library

If you are interested in booking a space at the Brantford Public Library please call 519.756.2223 for more information.

Media and Technology

When planning an event on campus requiring media and/or technology, campus clubs can work with the Students’ Union or Media Technology Services.

Projector Cart

If your club is having an event in a room that is not equipped with a projector, you may be eligible to reserve the Students’ Union’s projector cart. Reservations will depend on accessibility of your location, whether the cart is available, and whether a staff member is available to meet you as the cart is in locked storage.

Media Technology Resources

There are two Media Technology Offices depending on your event’s building location. The Main Office, Bricker Academic Building 303, provides service for Bricker Academic, Science Building, Athletic Complex, and 202 Regina. The Peters Building office, room P1305, provides service for Peters Building, Arts Wing, Aird Building, Northdale Campus, Schlegel Building, Seminary and St. Michael Campus.

Depending on your media and tech needs, a cost may be associated with the reservation. Requests for services must be signed by Pat Miller, Clubs and Associations Administrator. If there is a cost associated with request, please specify whether the charge will come from budget money or club generated funds.

Catering, BBQ and Food Sales

Catering

If you are interested in obtaining catering for your event, contact Michelle Finch, Manager for Williams and Golden Grounds Coffee at mfinch@wlu.ca

BBQ’s

All inquiries regarding the barbecue should be directed to Linda Cook at lcook@wlu.ca. Clubs must be trained on proper etiquette regarding the BBQ before use.

Physical Resources

If your event requires tables, chairs, set-up or tear-down, a work order will need to be placed through Pat Miller, Clubs and Associations Administrator. Work orders should be submitted 5 business days in advance of the event. Requests will not be processed fewer than 2 business days prior to the event.

Charges will apply for any physical resources work orders. The charges vary based on the labor required and when the request takes place. For example, work orders taking place outside regular workday hours are considered overtime. When placing a request for work order, please specify whether this charge will be from budget money or club generated funds.

U-Desk

The U-Desk is a great on-campus resource to help you find information about the Students’ Union and campus partners’ programming. We can provide you with information about the Health & Dental plan, Homecoming tickets and multimedia resources through our Techshare program.

You can find us on the 2nd floor of the FNCC in Waterloo and the 1st floor of the Student Centre in Brantford.

Off Campus Events

To host an event off campus, the primary event organizer must submit an off campus event form twenty-one (21) days prior to the event and prior to any promotion of the event. This includes any event run by your club held off campus, no matter how small or large. As all Clubs and Associations are insured through the Students’ Union, it is important to know where students are attending club events. The Students’ Union is responsible for anything that may happen to a Laurier student attending an event hosted by one of its clubs. The safety and security of Laurier students is of utmost importance to us.

The Off Campus Events Form allows the Students’ Union to understand the following:

  1. Location/Venue – where the event is taken place; whether the venue has insurance; whether there are any existing/prior issues with the venue or location
  2. Transportation – how students are getting to/from the event
  3. Description/Activities – what activities are taking place; level of physical activity/risk associated with event

Events with Alcohol

Off campus events with alcohol must be limited to only Laurier students and their guests. Therefore, the entire venue or separated section/room must be reserved specifically for the event. If this cannot be accommodated, the event must be held elsewhere or must be a dry event. Additionally, an event based around the consumption of alcohol is not acceptable.

Examples of Acceptable Off Campus Events with Alcohol

  1. Formal held at hall or reserved venue with tickets sold only to Laurier students and their guests;
  2. Social held at a venue reserved entirely for club event, e.g. Maxwells, and not open to non-Laurier students and guests.

Examples of Unacceptable Off Campus Events with Alcohol

  1. Brick Tours or Pub Crawls
  2. Social at a venue open to non-Laurier students and guests

If your club would like to host an event off campus with alcohol, speak with the owner/manager of the venue to find out about reserving the entire venue, or a separated area that does not allow other patrons to enter. Also considering hosting your event on campus at Wilf’s, Turret or the Grad Pub.

Transportation for Off Campus Events

If your off campus event requires transportation, there are two main options:

  1. Participants are responsible for own transportation: this is a good option for in-town events as it saves on cost and reduces liability
  2. Chartered bus: this is the best option for transporting a group to an event outside the city or public transit limits

We strongly discourage the use of any personal vehicles or renting vehicles as this places responsibility on the student driving the vehicle. If chartering a bus is not a feasible option (e.g. under 10 students participating), please consult with Pat Miller, Clubs and Associations Administrator, about options, which may include waivers for drivers and passengers.

For assistance booking a chartered bus, please contact Anthony Massi at amassi@wlu.ca.

Contracts

Any club planning an event requiring a contract must have it reviewed and signed by a full-time staff. Please contact Anthony Massi at amassi@wlu.ca for more details.

If a deposit is required with the contract, please allow for enough time to get a cheque cut using regular banking (i.e. submitting a reimbursement/expense requisition). Be sure to indicate the cheque is to be submitted with the contract.

International Travel

If your club participates in any international travel, you must consult with Pat Miller, Clubs and Associations Administrator, 90 days prior to the departure date. Waivers and Participant Information forms will be required. The Primary Trip Organizer will be responsible for providing all necessary information, including a participant list, and distributing and collecting all required forms.

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